GENERAL PROVIDENT FUND
ORDERS RELATED TO GENERAL PROVIDENT FUND.
CONDITIONS FOR ELIGIBILITY |
The following
categories of staff of the Govt.of Kerala are eligible to join the Fund:
|
1. All permanent
employees of any pensionable service
|
2. All probationers in
any service who will be made full members of the service on due completion of
their period of probation.
|
3. All temporary,
acting and officiating members of any service on completion of one year’s
service.
|
4. All part-time
contingent employees of any service on completion of one year’s
service.
|
5. Temporary, acting and officiating
members who have not completed one year’s service can also be admitted to the
Fund if they apply for it in writing.
|
Nominations
|
A
subscriber has to file a nomination in the prescribed form at the time of
joining the Fund. If the subscriber has a family at the time of filing
the nomination, the nomination cannot be in favour of any person(s) other
than the member(s) of his family. The nomination made by a subscriber
who is not married shall become in valid on his getting married. If a
subscriber nominates more than one person, he has to specify in the
nomination the amount of share payable to each of the nominees in such a manner
as to cover the whole of the amount that may stand to his credit in the Fund
at any time. The responsibility of scrutiny, acceptance and safe
custody of the nominations filed by Non-Gazetted Officers vests with Head of
Office whereas the nominations of Gazetted subscribers are kept by the
Accountant General. In the case of the promotees from
Non-Gazetted service, Heads of Offices have to transfer the nomination to the
Accountant General only on their substantive promotion to Gazetted cadre. A
subscriber can cancel a nomination by sending a notice in writing to the Head
of Office/Accountant General along with a fresh nomination.
|
Admission to the GPF
|
The
Head of Office has to send a statement showing particulars of Government
servants as in the Revised Application Form prescribed in Govt.Circular
No.21/2007/Fin dated 28.03.2007 to the Accountant General (A&E) for
admission to the Fund. The GPF account number is allotted to each
subscriber by the Accountant General with a ‘Prefix’ indicating the
department of the subscriber in the case of full-time employees. The Account
Number once allotted will be operative till quitting service despite change
of Department/District.
In
the case of part-time Contingent Employees, the prefix will be
"CNT" with no Department prefix.
The
receipt of Applications for Admission to GPF and allotment of account numbers
have been centralised. Therefore, all applications for admission to GPF and
allotment of account numbers are to be forwarded to the Office of the
Accountant General (A&E), Kerala, PB No.5607,MG Road, Thiruvananthapuram
695 039.
|
The
Drawing and Disbursing Officers in the State Government prepare the staff pay
bills along with GPF recovery schedules in respect of the subscribers to the
Fund under their payment control and submit the same to the Treasury Officers
for payment. After making payment the Treasury Officer forward
the vouchers along with the Schedule of Payment to the Accountant General.
Likewise, the bills preferred by the Gazetted Officers are also forwarded to
the Accountant General. From the GPF schedules attached with the salary
vouchers and GPF payment vouchers the Accountant General posts the
remittances/withdrawals into the accounts of the subscribers concerned.
|
The
account maintained in respect of a subscriber shows the particulars of
subscriptions, refunds, dearness allowance and pay revision arrears credited
to the Fund, interest allowed and withdrawals made there from during the
year.
|
Rate of Subscription
|
The
amount of subscription is fixed by the subscriber himself. However, it cannot
be less than 6% of the basic pay and not more than the basic pay in the case
of full-time employees and it can not be less than 3% of the emoluments and
not more than the emoluments in the case of part-time contingent
employees. The minimum subscription is determined on the basic pay
drawn on 31st March of the preceding financial year.
The rate of subscription can be reduced once and enhanced twice during the
course of a financial year.
|
Conditions for Subscription
|
The subscriber
shall subscribe monthly to the Fund, except during:
|
1.
Period of suspension.
|
2.
Last three months of service before retirement.
|
A
subscriber on reinstatement after a period of suspension is allowed to pay in
lump or in installments any sum not exceeding the maximum amount of arrear
subscriptions permissible for that period. A subscriber may at his
option choose not to subscribe during leave without allowances or leave on
half-pay. A subscriber may stop subscribing to the Fund at any time
during the last one year of service immediately preceding the date of his
retirement.
|
Interest on the Fund
|
Interest
at such rate as prescribed from time to time by the Government of India and
adopted by Government of Kerala is credited to the subscribers’ account on
the last day of every financial year.
|
The
rate of interest for the year 2007-08 is 8 per cent.
|
Advances
from the Fund
|
I. Temporary Advance
|
A
temporary advance is granted to a subscriber from the amount standing to his
credit in the Fund by the departmental officers for specified purposes. The
advance can be drawn to the extent of the monetary limits
prescribed in the delegation of financial powers of the respective
departments subject to a maximum of 75% of the balance at credit or (3a-b)/4
(a = balance at credit, b = amount of consolidated advance outstanding)
whichever is less. In the case of part-time contingent employees, it shall
not be in excess of 16 months' pay or half the amount at credit of the
subscriber in the fund, whichever is less. The sanctions for temporary
advances are noted in the subscribers’ accounts.
|
Temporary
advance is to be applied in Form B.
|
Conditions for Sanction of Temporary Advance
|
ü At least a gap of
six months between the drawal of two temporary advances
|
ü At least four
months gap between a temporary advance and non-refundable advance taken for
the same purpose
|
ü Not to be
sanctioned during the last three months of service.
|
ü Not to be
sanctioned in the month in which the subscriber proceeds on leave preparatory
to retirement.
|
ü Not to be
sanctioned after a subscriber elects not to subscribe to the
Fund.
|
ü Not to be
sanctioned during leave without allowances if he is not subscribing to the
Fund during that period.
|
Recovery of Temporary Advance
|
1.
The advances are recoverable from the subscriber in such number of equal
monthly installments as the sanctioning authority may direct, but such number
shall not be less than 12 unless the subscriber so elects or not more than
36. In the case of part-time contingent employees, the number of instalments
in normal cases shall not be less than 15 unless the subscriber so elects for
not more than 30.
|
2.
When there is an advance running and a second advance is sanctioned, the
balance of the previous advance not recovered shall be added to the advance
so sanctioned and the subsequent installments for recovery of advances shall
be fixed with reference to the consolidated amount.
|
3.
The recovery shall commence with the issue of pay for the month following the
month in which the advance was drawn.
|
4.
A subscriber may at his option repay two or more instalments in a month.
|
II . Non-Refundable Advance
|
The
Head of Department is competent to sanction non-refundable advance up to 75%
of the balance at credit. The quantum of NRA that can be sanctioned by
various other administrative authorities is specified in the relevant
delegation of financial powers of the respective departments.
|
Non-Refundable
Advance is to be applied in Form B1.
|
Conditions for Sanction of Non-Refundable Advances
|
ü It may be
sanctioned at any time for specified purposes after completion of 10 years of
service (including broken periods of service, leave without allowances (LWA),
suspension, military and war service which are reckoned for the purpose of
pension, pensionable service under Government of India/other State
Governments/aided educational institutions if the PF deposits and
interest thereon during the service have been transferred and credited
to the Fund) or within 10 years of the date of retirement.
|
ü It may not be
sanctioned (i) during the last three months of service (ii) after
exercising option under Rule 30 (c) which permits the subscriber to close the
account before retirement (iii) after submitting the closure application.
|
ü Only one withdrawal
may be allowed for the same purpose.
|
ü When another
withdrawal is sanctioned for the purpose of treatment of the same person
within a period of six months of the previous withdrawal, it should be
specified in the sanction that the treatment is for the illness on a
different occasion.
|
ü Advances for
education can be permitted for each year for different children.
|
ü When both husband
and wife are subscribers to the Fund, withdrawal can be made for the
education, marriage of the same child by both.
|
ü When an advance for
marriage is sanctioned, the date of marriage is to be specified. (Amount
cannot be drawn before three months of the date of marriage).
|
ü Advance for
marriage can be allowed for a second or subsequent marriage of son/daughter.
|
ü Advance is allowed
for the marriage of a female relative dependent of the subscriber if he has
no daughter.
|
ü Advance for
construction of house even permitted for repayment of loan taken for house
building from Co-operative Societies or similar agencies.
|
ü Advance can be
drawn during the period of suspension also.
|
NRA to Employees on Deputation/Foreign Service
|
Sanction - Gazetted Officers
and Non Gazetted Officers
|
By
the competent authority of the office in which he was attached at the time
of proceeding on foreign service/deputation
|
Payment - Gazetted
Officers
|
If
on deputation within the State, nearest treasury officer will be authorized
by the Accountant General to pay the amount to the subscriber. A copy of the
authorization will be endorsed to the Gazetted Officer who should present the
bill at the treasury. If deputation is outside the State, Accountant
General of that state will be authorized to arrange payment.
|
Payment - Non
Gazetted Officer
|
The
Head of Office to which he was attached at the time of proceeding on
deputation/foreign service will draw the amount and make payment where the
deputation is within or outside the
State.
|
v Temporary Advance
can be converted to non-refundable advance and this will be treated as
non-refundable advance. Subject to the condition that another NRA/TA
should not be granted for the same purpose within a period of six/four months
from the date of authorization of the conversion.
|
v The sanction for a
temporary advance or non-refundable advance will remain operative for a
period of three months only and shall be deemed to have lapsed thereafter
unless specifically renewed.
|
FINAL WITHDRAWAL (CLOSURE)
|
(i) Final withdrawal of
accumulation in the Fund is permitted whesubscriber quits the service (on
retirement, dismissal, resignation, compulsory retirement, removal etc.).
|
(ii) In case
of death while in service.
|
How to Apply for Closure?
|
(a) Application for
closure has to be filed in Form E.
|
(b) The application
duly filled in and signed by the subscriber/claimant(s) is to be given
to the department for forwarding the same to the Accountant General along
with requisite documents by the Head of Office.
|
Conditions for Closure
|
1.
Subscription and refund discontinued during the last three months of
service (Rule 10).
|
2.
A subscriber may at any time during the last one year of service opt to close
the account by giving option under Rule 30 (c), i.e., after stopping
subscription.
|
Manner of Payment
|
The
Accounts Officer closes the account after verifying the ledger accounts and
issue an authority for payment of the amount. Authorizations are
forwarded to the Drawing and Disbursing Officers concerned in respect of the
Non-Gazetted Officers and direct to the Gazetted Officers. Gazetted Officers
can choose any Treasury. The Fund accumulation payable to the
subscriber shall be paid to the person(s) on whom the right to receive the
amount is conferred by means of a nomination as per rules, if the said
subscriber dies while in service or before receiving the fund
accumulation after retirement. If the subscriber dies while in service and
where there is no nomination, the amount will be paid to the eligible family
members on the basis of Departmental Enquiry Certificate in equal shares.
|
|
|
|
Annual Accounts Statement (Credit Card)
|
After
the close of each financial year, the Accountant General sends to each
subscriber an Annual Accounts Statement showing the opening balance as on the
1st April of the year, the total amount deposited and
withdrawn during the year, amount of interest credited as on 31st March
of the year and the closing balance on that date. Subscribers have to
satisfy themselves as to the correctness of the Credit Cards and errors
should be brought to the notice of the Accountant General within three months
of receipt of the same.
|
Missing Credits
|
At
times, schedules/vouchers are not received from the Treasuries for various
reasons and as a result some of the subscriptions/refunds/arrears/withdrawals
do not get posted in the account. These missing credits/debits can be located
and included in the subscriber’s account after proper verification of the
accounts rendered to this Office by the drawing and disbursing
officers/treasuries subject to furnishing the following details duly
certified by the Drawing and Disbursing Officers in the case of Non-Gazetted
subscribers and by the Treasury Officers in the case of Gazetted subscribers.
|
|
|
|
|
|
|
|
|
1 comment:
I see the superlative contents on your blog. as we provide card generator at affordable prices. for more info visit our website.
Post a Comment